Managing group leaders and group appointments

A group leader travels with the hosted buyer group and escorts them to their group appointments. They are the key contact for your hosted buyers and for us during the show. As an IMEX intermediary it’s your responsibility to assign a group leader for each hosted buyer group you manage.

• Have contact details for all your hosted buyers in case of emergencies 
• Have the group appointment schedule for your hosted buyer group, and accompany your hosted buyer group to all group appointments
• Tell us straight away if any hosted buyers cancel their attendance or do not attend. (If a hosted buyer does not check in to their hotel for their first night’s accommodations, we’ll cancel any further accommodations we’ve booked for them.)
• We’ll host one group leader for a minimum of 10 confirmed hosted buyers, unless otherwise agreed.
• Let us know who your group leader is, and we’ll assign them to your group once you’ve reached your agreed minimum number. Once approved the hosted group leader will be able to confirm their travel and accommodations preferences and submit their travel reimbursement claim.
• If you’re the group leader let us know so we can add the role to your registration.

• Group appointments allow multiple buyers to learn about a destination or supplier at the same time—often in a booth presentation format.
• We will allocate two to three group appointments for your hosted buyers. If your group is more than 15 buyers, we will split the group into smaller groups for this purpose.
• Group appointments are scheduled between 11am and 4pm.