Meetings at IMEX
Book the meetings that matter using our online meeting system. Explore new destinations, hear about the latest products and services, and make powerful connections.
View our video guide to understand:
- Your show dashboard
- Accessing your schedule
- Adding blocks in your schedule
- Checking your group appointments
- Making/ canceling and re-scheduling individual meetings
- Messaging
- Viewing the attendee list
What is a meeting at IMEX America?
A 30-minute meeting with an exhibitor booked by you, the buyer.
All buyers can book meetings, whether you're a hosted buyer or a buyer attendee.
92,000 meetings were booked at IMEX 2025—they are the lifeblood of our show.
Meetings for hosted buyers
Hosted buyers are in charge of their schedule at IMEX, but must commit to holding meetings with our exhibitors. We ask that you come to the show with business in hand and spend complete days on the show floor.
The easiest way to do business and get value from the show is by holding meetings. We recommend at least six to eight a day. These should mainly be one-to-one meetings, but can include some group appointments and booth presentations.
Managing your schedule
Meetings are scheduled for 30 minutes. We recommend allowing at least five minutes at the end of each meeting to get to your next meeting on time.
You can change the time of a meeting by selecting it in your schedule and then choosing Reschedule. If you need to cancel a meeting, send a personal message in advance.
As well as scheduling meetings with exhibitors, you can also save events, activities and education sessions to your schedule.
Frequently asked questions
What is a meeting?
When can I start booking meetings?
How are meetings set up and who can book them?