Intermediary responsibilities
and timeline

The role of an IMEX intermediary is vital in ensuring qualified hosted buyers attend the show. Nobody knows your clients like you do, so we rely on you to qualify your hosted buyer group. You’ll be assigned a dedicated IMEX Relationship Manager to guide you every step of the way.

Intermediary timeline and key dates

Download the timeline to view your key actions
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Mark the dates in your calendar

*Check back for the timeline in 2026

Overview image of the intermediary and key dates timeline

About your responsibilities and options

Responsibilities

Key information

Intermediary options

Apply to be an intermediary

Hosted buyer qualifying criteria

All hosted buyers must:

Be responsible for researching, organizing, influencing or making budgetary decisions for international events (outside their home country)
Have three confirmed or planned events taking place in the next three years
Be coming to the show with buying power
Be at the show for the duration of their hosted buyer program
Book meetings with exhibitors using our online meetings system

Your invitation email

Include any experiences that you’re treating your clients to, such as fam trips, breakfasts, dinners or other activities. Include your program dates and tell your clients what is covered by us (flights, accommodations and airport/hotel/Mandalay Bay transfers).

Use our sample invitation template as a guide - check back in 2026.

Your hosted buyer invitation code

Sign in to your IMEX account to retrieve your hosted buyer invitation code. Forward the code to your clients. They'll need to sign into their IMEX account (or create one if they have never been to IMEX) and register using their invitation code.

If you'd like to invite clients that may not meet our qualifying criteria, contact us and we'll review them with you on a case-by-case basis.